97th Floor uses BambooHR to process our payroll. You can log into our company portal here (https://97thfloor.bamboohr.com/). It is your responsibility to update your address and contact information, tax withholdings, and direct deposit information. 

• Pay stubs can be found on the 'Pay Info' tab in BambooHR. 

• Benefit enrollments and their cost per paycheck are listed on the 'Benefits' tab.

• Your W2 will be in BambooHR before 1/31/2025.

The amount withheld from your paycheck for Federal and State taxes is based on the information entered in the taxes tab of BambooHR, which follows the Federal W4 form and rates.

• For help with a W4 and determining your dependents and deductions amounts, see this article.

• To change your tax elections in BambooHR click on the 'Pay Info' tab, scroll down to the bottom and select 'Taxes'. 

• As a general guideline, the more you enter in dependent amounts and deductions the lower the percentage of taxes withheld will be. This doesn't have any effect on actual taxes owed, those are determined when you file your taxes. If you typically get large refunds and you want that money now you could enter more deductions and have less withheld each check. Or if you have owed taxes in the past you can enter an additional dollar or percentage to be withheld each paycheck.

Our medical, dental, and vision coverage is through United Healthcare. To see what you are enrolled in, your insurance cards, amounts applied toward your deductible and enroll in rebate programs with United you will want to register here (https://member.uhc.com/myuhc). 

This document has instructions for enrolling.

For any questions about your coverage or issues with United, reach out to our broker Lacey at Lacey.Moysh@gbsbenefits.com. 

Employee Navigator is used to manage and communicate benefit changes with our broker and United Healthcare. Outside of open enrollment and life events, you don't need to interact with Employee Navigator. You can log in to Employee Navigator at https://www.employeenavigator.com/.

Open enrollment happens once each year and it is the only time outside of major life events (having a baby, marriage, divorce, loss of coverage, etc.) that you can update your insurance elections.

Open enrollment for the following year will be in November in Employee Navigator. Details about open enrollment will be posted on the HR channel in Slack and announced at the company meeting.

Outside of open enrollment you can only change your insurance coverage if you have a qualified life event. The most common are:

• Marriage or divorce

• Birth of a child or an adoption

• Change in spouse's coverage 

If you have had one of these events, you will log in to Employee Navigator and then select 'Life Event'. Once you have chosen the correct type of life event you will be able to update or change your insurance coverage. If you have any questions about what qualifies as a life event or how to make the change you can reach out to HR or our broker, Lacey Moysh - Lacey.Moysh@gbsbenefits.com.

WHAT IS AN HSA?

HSAs or Health Savings Accounts are pre-tax dollars that you set aside to pay for qualified medical expenses. The money grows tax free and is disbursed tax free as long as you are spending it on qualified expenses. Think of it as a bank account, once the money is in there it's yours until you spend it, even if that isn't for years. If you leave 97th Floor you will still have any funds contributed to your HSA and you can transfer it to another HSA provider.

RULES

To participate in an HSA you must be enrolled in one of our high deductible health insurance plans. If your parents still claim you as a dependent you will need to check with them before contributing to an HSA since there is a limit each household can contribute.

LIMITS

2025 Individual - $4,300

2025 Family - $8,550

WHAT IS AN FSA?

FSAs or Flexible Savings Accounts are similar to HSAs but the money can be used for a wider range of qualified expenses. However, any money not used by the end of the year is lost. 97th Floor offers limited purpose FSAs and dependent care FSAs. 

LIMITED PURPOSE FSA

Limited purpose FSAs can only be used for dental and vision care expenses, like braces, glasses, contacts, fillings, or laser eye surgery. To be eligible for a limited purpose FSA you must be enrolled in a high deductible plan and an HSA. The contribution limit for 2025 is $3,300. Of that $3,300, you can roll $660 into 2026.

DEPENDENT CARE FSA

Dependent care FSAs can be used to pay for qualified child care expenses incurred to allow you to work, like preschool, after school programs, summer camps, etc. The contribution limit for 2025 is $5,000.

97th Floor's FSA provider is Ameriflex. 

• You can log in to your Ameriflex account here (https://participant.myameriflex.com/).

• Ameriflex should contact you after you have elected to enroll in an FSA with your account information. If you need help accessing that, reach out to Kristi.

• FSA contributions are elected during open enrollment. Once enrolled, you can't change your contribution.

• FSA funds must be used in the year they are contributed - they do not rollover from year to year.

Fidelity is our provider for Health Savings Accounts (HSAs). You can register or log in to your Fidelity account at 401k.com. 

To participate in 97th Floor's HSAs the employee must be enrolled in one of our high deductible health plans. All employees who elect to open an HSA will receive $150/month contribution to the HSA from 97th Floor.

Employees can change their HSA contributions at any time by sending Kristi an email or Slack message requesting the change.

Contribution limits for HSAs in 2025 are:

Individual - $4,300

Family - $8,550

97th Floor uses Fidelity as their 401(k) administrator. You can register with Fidelity at 401k.com. 

You are responsible for changing you contribution amount with Fidelity. 97th Floor can not update that for you. Please allow 5-7 days for Fidelity to update the contribution percentage in BambooHR.

EMPLOYER MATCH

The company will match your contribution dollar-for-dollar up to 3% of your compensation, and 50 cents on the dollar of your contribution between 3-5% of your compensation.

WHAT ARE PRE-TAX 401(K) CONTRIBUTIONS?

Pre-tax 401(k) contributions are taken directly out of your paycheck before federal or state taxes are applied. Making pre-tax 401(k) contributions reduces your taxable income for that year. When you disburse your pre-tax 401(k) funds you'll be taxed on the money you originally contributed, plus any earnings that have accumulated over time, as ordinary income.

WHAT ARE ROTH 401(K) CONTRIBUTIONS?

Roth 401(k) contributions are included in your taxable income in the year they are made. When you disburse your Roth 401(k) funds, which include your contributions plus any earnings that have accumulated over time, the distribution will be tax-free so long as your distribution is qualified.

2025 CONTRIBUTION LIMIT

$23,500

ARE BONUSES AND COMMISSIONS INCLUDED IN INCOME FOR 401(K) CONTRIBUTIONS?

YES! Our plan guidelines include contributions on all income.

THINGS TO CONSIDER:

If you get a raise or bonus, you may want to adjust your contribution percentage so that you don’t over contribute to your 401(k). If you log into Fidelity, they can help you calculate the percentage you can contribute to max out your 401(k) without over-contributing.

If you don’t want a 401(k) contribution pulled out of a bonus, you have to adjust your contribution percentage on your Fidelity profile at least one week before the payroll date. 

97th Floor can't adjust the contribution percentage for you.

Why NICE Healthcare?

• Health insurance is expensive and our plans are high deductible plans, meaning you have to meet the high deductible, about $3,000, before insurance helps to cover the cost.

• NICE covers a lot of the most common reasons to see the doctor at no cost to the employee, allowing employees to reduce the amount spent on medical expenses.

Enrolling

• All full time employees and their dependents are eligible for NICE Healthcare

• To enroll, reach out to Jake and he will add you to our plan, then you can download the app and register with NICE

Coverage

• Employees pay $0 for coverage and $0 for virtual appointments, in person visits/lab work/x-rays, and covered common prescriptions

• States with coverage:

  • Utah, Arizona, Colorado, Idaho, Iowa, Minnesota, Nebraska, Nevada, New Mexico, Oregon, Washington, Wisconsin

What should I use NICE for?

• Primary care

  • Annual physical

  • Management of chronic conditions like type 2 diabetes, asthma, high blood pressure

• Sickness

  • Colds, flu, strep, sinus infections, ear infections, pink eye, etc.

• Mental health

  • Up to 8 sessions with a mental health therapist

  • Depression, anxiety, and other mental health support medication management

• Physical therapy

  • Customized plan to enhance mobility, improve range of motion, or prevent future injuries

• Prescriptions

  • NICE doctors can send prescriptions to your local pharmacy

  • Many prescriptions are covered by NICE at $0 to you

👉When in doubt - try NICE first (unless it’s an emergency)

RESOURCES

Getting started guide

NICE 101 webinar

When to use NICE

97th Floor offers pet insurance through Nationwide. 97th Floor doesn't contribute to the pet insurance, you will be responsible for 100% of the premiums. If you would like more information or would like to enroll you can do that here (https://benefits.petinsurance.com/97thfloor).

GENERAL GUIDELINES

Parental leave is offered to all Full-Time employees. Full-Time is defined as 32 hours worked a week or more on a continuous basis. Part-Time and temporary employees are not eligible for this benefit.  

Eligible employees ​​will receive the following paid time off: 

Primary Caregiver: 12 consecutive weeks of paid time off. 

Definition: Person giving birth to a child or in the case of adoption, the one primarily responsible for taking care of a child's physical wellbeing.  

Secondary Caregiver: 6 consecutive weeks of paid time off.  Employees may also elect to take an additional 6 weeks of unpaid leave.  

Definition: Second parent who gives support to the person giving birth to a child or in the case of adoption, the one supporting the person primarily responsible for the physical wellbeing of a child.  

During this time, employees' work is covered by other employees. Nothing is expected from the employee during their parental leave.

CONTINUATION OF BENEFITS

Health insurance benefits will continue to be provided during the paid paternal leave under this policy at the same rate as in effect before the leave was taken. Employees who have premiums taken out of their paycheck will still be required to continue to make those payments. 

REQUIREMENTS

Eligible employees must provide the company with a minimum of 90 days notice of the requested leave, or as much notice as possible if the leave is not foreseeable.

If you are expecting or adopting and would like to take paid parental leave, please fill out this form. In cases of adoption where you may not have that much notice, please reach out to Kristi and we will coordinate the leave with you.

If you are moving within the same state:

• Update your address in BambooHR and Employee Navigator or ask Jake or Kristi to make the update for you.

If you are moving to a new state:

• Check whether 97th Floor is registered in the state you are moving to.

  • If they are:

    • Notify HR that you are moving 2 weeks BEFORE you move.

    • Update your address in BambooHR and Employee Navigator.

    • Check your state taxes on your first paystub in the new state - make sure they have been updated and let HR know if they haven't.

  • If 97th Floor isn't registered in the state you are moving to:

    • Reach out to HR. Registering and filing taxes in multiple states is expensive and time consuming. Because of this we only hire from those states. Decisions about registering in a new state will be made on a case by case basis. You should not assume that we will register in a new state.

97th Floor is registered in the following states:

• Utah

• Arizon

• California

• Washington

• Oregon

• Colorado

• Idaho

• Texas

• Florida

• Ohio

• Virginia

You can reserve a total of 4 passes at one time (must indicate if you will be using the passes for night skiing as well). This does not mean that you can reserve more than 4 passes for other days. You must have used your schedule 4 passes before you can schedule another 4 passes.

For Example:

Day # of passes

Ex. 1 12/8   1

12/9   1

12/10   2 Next eligibility date to reserve: 12/11

Ex. 2 12/8   3

12/9   1 Next eligibility date to reserve: 12/10

Ex. 3 12/23   4 Next eligibility date to reserve: 12/24

Night Skiing Passes

Night skiing at Sundance begins on December 25th and is from 4:30 pm to 9:00 pm. The same rules above apply, however, if you are not planning on using the skiing passes for all day including night skiing, you must have the passes returned to Saami's by no later than 5:00 pm. So that others who would like to use the passes for night skiing are able to pick them up.

If there are days where no one has requested passes (day or night), then 3 days prior to that empty date those days will be open to anyone who would like to use them. It will be a first come, first serve basis and WILL NOT reset your next eligibility date.

You can see available dates here. Message Jake on the Sundance Pass channel to reserve passes.

• New Sundance Pass Storage Location:

  • Our passes will now be stored at and managed by Saami's Ski Shop (near the mouth of Provo Canyon). No need to return passes to Lehi after use (unless the rare case is discussed below).

  • Pick up and drop off passes at Saami's Ski Shop's front desk.

• Pass Pick-Up & Drop-Off Times:

  • Saami's Ski Shop Business hours:

    • 8 am to 8 pm (normal nights)

    • Night Skiing nights: 8 am to 9:30 pm.

  • Have the passes returned to Saami's Ski shop by 9:30 pm.

• Ski Shop Closed on Sundays:

  • If using the passes on Sunday, please:

    • please coordinate with the employees using them the Saturday before to ensure passes are not stuck at Saami's Ski Shop on Sunday.

    • OR pick up the passes the night before to ensure you have them for Sunday.

• Employees Required for Pick-Up:

  • Ski Shop employees will only give passes to employees signed up for that day. They will not give them to non-employees, so please make sure you're there in person.

  • Bring your ID in case verification is needed when picking up the passes in case they ask for it.

  • If there’s a mix-up or your name isn’t on the sign-up, Saami's will contact us for verification.

• Saami's Ski Shop Role:

  • Saami’s will not manage the sign-up sheet, but will use the sheet to manage the passes. Please still sign up for passes like normal.